Data Protection Act-1998 Contracted Compliance Management Service.

For multiple site retail operations that employ simple CCTV systems with a single Time Lapse Video Recorder and fixed cameras, Tringmain provide simple, uniform procedures throughout all branches based on a specification established with the customer.

This low cost service releases management to concentrate on core business activities. Costs are typically no more than a few pence per day per branch and probably far less than a comparable in house operation.

Shopping Malls, Town Centres, Industrial, Office Complexes, Local Authority, Government Organisations, Prisons etc.

Larger more complex CCTV systems having a number of video recorders and telemetry controlled cameras partially or wholly operating in the public domain will, to a greater or lesser extent, each demand a different solution. In such cases a Tringmain surveyor will visit site and carry out a detailed audit of procedures, documentation, signage, system operation etc. Any shortfalls are identified and recommendations made. This service is normally incorporated into an annual contract that includes the supply of documentation, recording media, Right of Subject Access Request management and editing, and certified mechanical tape destruction.

Equipment Installation

Tringmain supply an extensive range of secure enclosures for both Digital and Analogue recording equipment and cassette storage. Tringmain will deliver and install if required.

Tape Supply

New high quality, Fuji, BASF or TDK serially numbered video tapes with an agreed number of spares are delivered in a Tringmain Security transit case and loaded into the storage cabinets.

Documentation & Training

Tringmain Security standard documentation can be modified to suit customers specific requirements. Customers staff are given training in procedures.

Audit Trail

Cassettes are supplied with unique serial number spine labels, the same serial number appears on the tape log sheet. In the event that a tape is misplaced it can be traced via its serial number to its site of origin via the comprehensive data base held by Tringmain.

Tape Erasure

Tringmain Security supply a low cost range of electromagnetic tape erasers to serve the specific requirements of CCTV users. 'The medium on which the images are captured should be cleaned so that images are not recorded on top of images recorded previously'. Source: Code of Practice issued by the Information Commissioners Office July 2000. The primary purpose of erasure is to ensure that no residual images from previous recordings are discernible.

Subject Right of Access

Subject Right of Access documentation is supplied within the logbook system and a comprehensive editing and management facility is provided throughout the term of the contract. Pre-prepared statutory signage is installed in agreed locations.

Statutory Signs

Standard format signs are produced in A3, A4 and A5 size in a wide range of materials and finishes including, Self Adhesive Vinyl, Powder Coated Aluminium, Polished Brass and Mirror Finish Stainless Steel. We will be pleased to quote for signs to suit the customers corporate style if preferred.

Archiving

Use expired video tapes are placed into the transit case which is securely sealed and returned to the Tringmain archive store to complete the pre-agreed archive period. In the event that access to recordings is required during the Tringmain archive period cassettes are returned to site the following working day.

Recording Quality Spot Checks

Upon expiry of the archive period the cassettes are then spot checked for recording quality and quantity audited against known serial numbers. Each transit case is supplied with a Recording test Cassette and at the time of delivery a series of recordings are made proving the efficacy of VCR, Multiplexer and Cameras. Upon expiry of the archive period the test tape is replayed and any shortfall in recorded quality brought to the attention of the customer.

Certified Mechanical Destruction

Cassettes are then mechanically destroyed and a certificate of destruction issued to the customer.